Who We Are

Each Day Communications is a communications consulting firm focused on empowering the next generation through meaningful storytelling. We specialize in copywriting, video editing, story mining, social media management, ghostwriting, graphic design, media pitching, and web maintenance. Our work supports authentic leaders and organizations dedicated to community-driven change.

For more information about our mission and services, visit our About or Services pages.

1. Information We Collect

Contact Form Submissions

When you fill out our contact form, we collect:

• Name
• Email address
• Phone number (optional)
• Company name (optional)
• Job title (optional)
• Message content

Job Applications

When you submit an application through our website, we collect:

• Name and email address
• Phone number
• URLs (e.g., LinkedIn profiles, personal websites, work samples)
• Responses to required application questions, including text-based responses
• A Google Drive or Dropbox link containing the following required files:
  • Resume (PDF or DOCX)
  • Work Sample (e.g., writing sample, project plan, spreadsheet, or relevant materials)
  • A separate document with written responses to work sample questions
  • Video response (up to 3 minutes, answering role-specific prompts)

To complete the application, applicants must follow the provided instructions, including ensuring that shared files have the correct viewing permissions.

Case Studies and Links

Our website includes links to external websites, videos, articles, and PDFs in our case studies and “Who We’ve Worked With” sections. Clicking on these links may lead to third-party sites that collect data governed by their own privacy policies.

Automatically Collected Data

We may automatically collect technical information when you visit our website, including:

• Your IP address
• Browser type and version
• Operating system
• Referring URLs and exit pages

2. Legal Basis for Processing Data

We process your personal data based on the following legal grounds:

• Consent: When you voluntarily provide information (e.g., through forms or applications).
• Legitimate Interest: To maintain and improve our website, respond to inquiries, and process applications.
• Contractual Obligation: To fulfill our obligations when you apply for a job or use our services.

3. How We Use Your Data

We use the information we collect for the following purposes:

• To respond to inquiries sent via the contact form.
• To evaluate candidates during the hiring process.
• To showcase our work through links in our case studies or client sections.
• To analyze website usage and improve functionality.

4. Your Rights

Depending on your location and applicable laws (e.g., GDPR), you may have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request correction of incomplete or inaccurate data.
• Erasure: Request deletion of your personal data where applicable.
• Data Portability: Request your data in a machine-readable format.
• Objection: Object to the processing of your data for specific purposes (e.g., marketing or analytics).

To exercise your rights, contact us at hello@eachdaycomms.org.

5. How We Store and Retain Your Data

• Contact form submissions are retained for up to 12 months for potential follow-up.
• Submitted job applications (including form responses and uploaded files) are retained for up to 12 months to evaluate candidates for current and future opportunities.

All data is stored securely and is accessible only to authorized personnel for legitimate hiring and evaluation purposes.

6. International Data Transfers

If you are located in the European Economic Area (EEA), the United Kingdom, Canada, or other regions with strict data protection laws, please be aware that your personal data may be transferred to, stored, and processed in the United States, where our website is hosted.

Our website is hosted on WP Engine (U.S.), and application data may be processed through Google Drive, Dropbox, or other secure cloud storage services included in your submission. These providers comply with industry-standard data protection measures, including those required for international data transfers under GDPR and other applicable laws.

By using our website, submitting a contact form, or applying for a position, you consent to the transfer of your personal data to the United States and other jurisdictions, which may have different data protection laws than your country.

7. Children’s Privacy

We do not knowingly collect personal data from children under 13. If you believe a child has provided us with personal information, please contact us at hello@eachdaycomms.org, and we will take steps to delete the information.

8. Data Sharing

We do not sell or rent your data to third parties. However, we may share data:

• Internally: With team members involved in responding to inquiries or managing the hiring process.
• For Analytics: With services like Google Analytics to understand website performance.
• As Required by Law: To comply with legal obligations or government requests.
• Through External Links: Clicking links to external sites (e.g., case studies, client logos) may result in data collection by those third-party sites, governed by their own privacy policies.

9. Cookies and Tracking

Our website uses cookies to:

• Improve your browsing experience.
• Track website performance through Google Analytics.

Types of Cookies We Use

• Essential Cookies: Required for the website to function properly.
• Analytical Cookies: Help us analyze how users interact with the website.

Learn more about how Google collects and processes data in the Google Privacy Policy.

You can opt out of Google Analytics tracking by installing the Google Analytics Opt-Out Browser Add-On or adjusting your browser settings.

10. Use of Google reCAPTCHA

To protect our forms from spam and abuse, we use Google reCAPTCHA v3 on both our contact and job application forms. reCAPTCHA works by analyzing visitor behavior and collecting hardware and software details (such as IP address, device, and browser information). This data may be sent to Google for security and fraud prevention purposes.

Google’s Privacy Policy and Terms of Service apply:

• Google Privacy Policy
• Google Terms of Service

By submitting a form on our website, you acknowledge that Google may process this data as part of its automated spam detection and security systems.

11. “Do Not Track” Signals

Our website does not currently respond to “Do Not Track” (DNT) signals sent by browsers. However, you can control cookies and tracking through your browser settings.

12. Security Measures

We take appropriate measures to protect your data, including:

• Encrypting data where applicable.
• Restricting access to authorized personnel only.
• Regularly reviewing and updating security practices.

13. External Links

Our website includes links to third-party websites, videos, and other content. We are not responsible for the privacy practices of these external websites. Please review their privacy policies when you visit their sites.

14. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices. Updates will be posted on this page with the latest revision date.

Effective Date: February 4, 2025

15. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

• Email: hello@eachdaycomms.org